Inspection Standards Committee

The Inspection Standards Committee workgroup was originally formed in 2007 under the premise that there is significant and increasing demand within the oil trading industry for inspection-related data to be exchanged in a structured electronic format of one kind or another.

At the time inspection companies, terminals, web service providers, and software companies all provide customers with inventory statements, movement data, bills of lading summaries, timesheets, certificates of quality and quantity, and other information related to static and moving oil and petrochemicals.  These companies provide their information in a seemingly infinite number of formats, including spreadsheets, faxes, proprietary web portals, and proprietary data structures within their systems.

The Committee, made up of oil trading companies, software companies, and inspection service providers, identified industry-wide standard language (Extensible Markup Language, ‘xml’) to exchange data among the industry on a voluntary basis, eliminating or limiting the need for individual companies to custom-build data feeds for each new ‘relationship’ with new suppliers, receivers, clients, and vendors.

To this end, LEAP has licensed the Navarik xml standard for use by any member since October 2008.

After adopting the Navarik standard dataset in 2008, the next challenge which the industry faced was to determine how to focus development of systems on the most typical data required from a possible population of thousands of data points routinely collected by inspectors. In short, the challenge was to identify the 10% of possible data fields that cover 90% of requests for structured electronic data.

To help with this end, the Committee defined a ‘range’ of standard datasets as an easy introduction to the exchange of structured data for use by participants in physical movement of oil. The Committee created an easy-to-understand LEAP Standard Dataset-1 Inspection Data Matrix, which details almost every piece of data that can be captured as part of a dataset sent and received by an inspector by/to their customers.

Users can refer to this standard document as an easy, off-the-shelf entry into the world of electronic inspection data or, at least, a head-start in shaping a new project. Inspectors can use this document to focus system development to offer these datasets as a standard product. Software providers and oil company personnel can use the matrix as a ‘checklist’ to ensure that all data elements are covered when designing a new system, report, or document.

Unfortunately. the Inspection Standards Committee disbanded in 2010 after the creation of the LEAP Standard Dataset-1 Inspection data matrix due to a change in prioritization from several of our member firms.

However, the matrix is still available for use in future projects or as an introduction to anyone looking for single list of inspection and movement-related data to cover multiple departments’ needs. Please contact to address any questions and make suggestions in the area of inspection standards, automation of inspection processes, adoption or standardization.